How to Organize a Team Building Event for Human Resources Teams

How to Organize a Team Building Event for Human Resources Teams
By Jon Zajac

Human resources teams play a crucial role in the success of any organization. They are responsible for hiring, training, and retaining the best talent. But how do you ensure that your HR team is working together effectively? One effective way is to organize a team building event.

Team building events can help HR teams develop stronger relationships, improve communication, and enhance problem-solving skills. In this article, we will guide you through the process of organizing a team building event that is tailored specifically for human resources teams.

We will cover everything from choosing the right activities to creating a budget and selecting a venue. With our step-by-step guide, you can plan a successful team building event that will help your HR team work together more effectively and achieve your organization's goals.

As a human resources professional, you know that an effective HR team is one that functions like a well-oiled machine. And one way to ensure that your team is working at its best is by organizing a team building event.

Understanding the Importance of Team Building for HR Teams

Team building activities are not just a fun break from work, but a valuable tool for building better relationships and a more effective team. When it comes to HR teams, team building can improve morale and help create a strong, cohesive culture centered on the company's values.

HR teams are responsible for managing the organization's most valuable asset: its people. Therefore, it's crucial for HR teams to work together effectively to ensure that the organization is attracting, retaining, and developing top talent. Team building activities can help HR teams achieve this goal by improving communication, increasing collaboration and teamwork, and enhancing problem-solving and decision-making skills.

Benefits of Team Building Activities

There are many benefits of team building activities, including:

  • Improved communication: Effective communication is essential for any team to function properly. Team building activities help team members learn how to communicate more effectively, which can lead to better collaboration and improved productivity.
  • Increased collaboration and teamwork: Team building activities encourage team members to work together and rely on each other's strengths to achieve common goals. This can lead to increased collaboration and teamwork, which is essential for HR teams to function effectively.
  • Enhanced problem-solving and decision-making skills: Team building activities often involve problem-solving challenges that require creative thinking and collaboration. These activities can help team members develop their problem-solving and decision-making skills, which are crucial for HR teams to make informed decisions and solve complex problems.
  • Boosts morale and job satisfaction: Team building activities can be a fun and engaging way to boost team morale and job satisfaction. By creating a positive and supportive work environment, team members are more likely to feel valued and motivated to perform their best.

Strengthening Interdepartmental Relationships

Effective HR teams need to work well with other departments. One of the best ways to strengthen interdepartmental relationships is through team building activities. By bringing together team members from different departments, team building activities create better understanding, communication, and collaboration between departments. This leads to a better-functioning organization as a whole and can help improve the overall employee experience.

Overall, team building activities are an essential tool for HR teams to build better relationships, improve communication and collaboration, and enhance problem-solving and decision-making skills. By investing in team building activities, HR teams can create a more effective and cohesive team that is better equipped to manage the organization's most valuable asset: its people.

Setting Clear Goals and Objectives

Before beginning to plan the team-building event, you need to have a clear understanding of what you hope to achieve. That way, you can craft an event that is tailored to the specific needs, goals, and values of your team.

Setting clear goals and objectives is crucial to the success of any team-building event. It helps to ensure that everyone is on the same page and working towards a common goal.

Some goals you may want to consider include improving communication, building trust, fostering collaboration, and increasing productivity.

Identifying Your Team's Needs

The best way to identify your team's specific needs is through open communication. Speaking with team members to identify areas where the team may be struggling or areas where they feel they need to improve can help to create a more targeted and successful team building event.

For example, if your team is struggling with communication, you may want to focus on activities that promote effective communication, such as group problem-solving exercises or trust-building activities.

On the other hand, if your team is struggling with productivity, you may want to focus on activities that help to improve time management or task prioritization.

Aligning Team Building Activities with Company Values

When planning team-building activities, make sure they align with the company's values. Team building events are an opportunity to reinforce the organization's core values by creating activities that center around them.

For example, if one of your company's core values is innovation, you may want to include activities that encourage creativity and out-of-the-box thinking.

Alternatively, if your company values teamwork, you may want to incorporate activities that require collaboration and cooperation among team members.

By aligning team-building activities with company values, you can help to reinforce the importance of these values and create a more cohesive and productive team.

Choosing the Right Team Building Activities

Your team building activities should be carefully chosen to create the desired outcome. Consider the following:

Indoor vs. Outdoor Activities

Choose activities carefully, taking into account the preferences and physical capacities of your team. Some activities like team building games can be done indoors, while others require outdoor spaces.

Indoor activities can be a great option for teams that prefer to stay indoors or have physical limitations. They can include activities such as board games, puzzle solving, or even a cooking class. These activities can help your team bond and have fun while also developing new skills.

On the other hand, outdoor activities can provide a change of scenery and allow your team to get some fresh air and exercise. Outdoor activities can include things like hiking, kayaking, or even a scavenger hunt. These activities can help your team build resilience and work together to overcome challenges.

Competitive vs. Collaborative Activities

Different activities can promote different types of behaviors among participants. Collaborative activities encourage team members to work together toward a common goal. Competitive activities foster healthy competition, which is important in encouraging team members to push themselves and each other.

Collaborative activities can include things like building a tower out of newspaper and toothpicks or solving a puzzle together. These activities can help your team build trust and communication skills.

Competitive activities can include things like a relay race or a game of capture the flag. These activities can help your team develop a sense of healthy competition and motivation to succeed.

Creative and Problem-Solving Activities

Problem-solving activities can help your team develop new skills while having fun. These activities encourage teamwork, communication, and creativity, making them perfect for HR teams.

Creative activities can include things like painting or drawing together or even a team building workshop. These activities can help your team tap into their creativity and develop new skills.

Problem-solving activities can include things like an escape room or a mystery game. These activities can help your team develop problem-solving skills and learn to work together under pressure.

Remember, the key to successful team building activities is to choose activities that are tailored to your team's needs and preferences. By doing so, you can create a fun and engaging experience that will help your team bond and develop new skills.

Planning and Logistics

Team-building events are a great way to boost morale and improve communication among employees. Once you have selected your team-building activities, you need to plan the logistics to ensure a seamless event. Planning includes:

Selecting a Venue and Date

Selecting a venue close to your office or easily accessible to all team members will make it easier for employees to attend. Consider the size of the venue and ensure it can accommodate the number of attendees comfortably. If you're planning an outdoor event, make sure there's a backup plan in case of inclement weather. Choose a date and time that works for everyone and make sure to send out invitations well in advance to give employees plenty of notice.

Budgeting for the Event

Make sure you have a clear idea of the costs involved so you can accurately budget for the event. Look for ways to keep costs down but don't skimp on important elements that may directly impact the turnout or engagement level of your event. For example, providing snacks and refreshments can go a long way in keeping attendees energized and engaged. Consider offering prizes or incentives for participation to further encourage attendance.

Coordinating with Vendors and Facilitators

Whether you're partnering with vendors or engaging facilitators, it's important to coordinate everything to ensure a successful experience. Choose vendors with positive reputations and a track record of delivering quality services. If you're working with a facilitator, make sure they understand your goals for the event and can tailor their activities to meet those goals. Communicate with your vendors and facilitators regularly in the lead-up to the event to ensure everything is on track and there are no surprises on the day of the event.

Remember, the success of your team-building event depends on careful planning and execution. By taking the time to plan the logistics and work with reputable vendors and facilitators, you can create a memorable and effective event that will benefit your team for years to come.

Ensuring Participation and Engagement

A successful team building event hinges on participation and engagement. Team building events are a great way to bring team members together and build camaraderie. However, it's important to ensure that all team members feel included and engaged in the process. Here are some tips to help ensure participation and engagement:

Communicating the Purpose and Benefits

It's important to communicate the purpose and benefits of the team building event clearly to all team members. This will help team members understand why the event is important and how it will benefit them and the team as a whole. When team members understand the purpose and benefits of the event, they are more likely to participate fully and engage in the activities.

For example, if the team building event is focused on improving communication skills, explain how this will help team members work more effectively together and achieve better results. If the event is focused on building trust, explain how trust is essential for effective teamwork and how building trust can lead to better collaboration and innovation.

Encouraging Inclusivity and Accessibility

It's important to make sure all team members can participate in the event regardless of their ability or accessibility requirements. Avoid activities that may alienate or discriminate based on age, gender, or other protected characteristics. Instead, choose activities that are inclusive and accessible to all team members.

For example, if some team members have physical disabilities, choose activities that can be adapted to their needs or that don't require physical activity. If some team members have dietary restrictions, make sure that food options are available that meet their needs.

Providing Opportunities for Feedback and Reflection

As with any team-building event, it's important to allow time for reflection and feedback. Set aside time during or after the event for feedback, reflection, and evaluation of the experience to ensure continued improvements in future team building efforts.

For example, after the event, ask team members to share their thoughts on what went well and what could be improved. Encourage them to share their ideas for future team building events and how they can be made more engaging and effective.

By following these tips, you can help ensure that your team building event is inclusive, engaging, and effective. When team members feel included and engaged, they are more likely to work together effectively and achieve better results.


A well-planned and executed team-building event can provide several benefits for HR teams. By understanding the needs of your team, choosing the right activities, and ensuring engagement and inclusivity, you can create a lasting experience that strengthens relationships and sets your team on a path to even greater success.

About the author

Jon Zajac

Jon Zajac

Founder & Chief Icebreaker

I started Icebreaker Spot because I truly believe that strong connections are the foundation of successful teams. I wanted to create a platform that would make it easy for people to find and share icebreakers and team building activities, empowering them to build trust, foster collaboration, and ultimately, achieve greatness together.